Writing Letters That are Easy to Read

Writing is a daily part of the job for professionals in all types.  Here is an easy format anyone can use.

State the purpose in the first sentence. The first sentence expresses the subject of the letter.  If there are two or more subjects to a letter, list each of the subjects in the opening paragraph in list below the opening paragraph.

Use bold face or capital letters to show that you are making a change from one key point to another.  A writer’s use of bold face or capital letters is helpful to the reader.  The reader may only have time to scan a letter.  If so, the key points stand out in the brief statement that is in bold face or capital letters.

Carefully review your letter for grammar.  I carefully review what I have written by rereading the letter inside a word processor or text editor that checks grammar.

Ask someone to help you proofread your material.  I am careful to correct what I write but I still overlook mistakes.

In conclusions, the formula for writing letters is simple.  Introduce the topic in the opening sentence.  If you wish to write about multiple topics, just say so clearly in the opening paragraph.  Use bold face or capital letters to introduce new subject so that the reader receives a little alert of the transition in the subject.

Your readers will appreciate writing that they can read easily.  You will find that the readers respond to your letters will be more favorable as well.

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